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Executive Secretary (CEO Office)
Our client is looking for a PA to the CEO.
? To organize and supervise all of the administrative activities that facilitates the smooth running of an office.
? Experienced administrative professional who is dependable and highly organized with business maturity, discretion, enthusiasm, with a positive attitude.
? Organizing meetings
? Arranging appointments
? Booking transport and accommodation for Exhibitors and Visitors
? Arranging business trips
? Organizing air tickets, hotels and meetings for Chairman, Board Members & CEO for their overseas trips;
? Ordering office stationery
? Dealing with correspondence, complaints and queries
? Organizing and servicing meetings (producing agendas and taking minutes)
? Preparing letters, presentations and reports
? Liaising with staff, suppliers and clients
? Assisting Sales Department with leasing agreements and sales agency agreements.
? Maintaining updates of agents list.
? Doing all the Marketing Department leasing contracts.
? Assisting H. R. Department, Accounts Department ,Sourcing & Procurements departments with general correspondence.
? Arranging ribbon and flowers for all the exhibition opening ceremonies
? Arranging air tickets for staff for business trips.
? Liaising with Art Department to organize the Eid and New Year greetings cards for CEO every year.
? Obtained special hotels rates for the exhibition season.
? Obtaining quotations for printing.
? Organizing special gifts for VIPs
? Coordinating with Travel Agencies to obtain special rates for business trips.
? Maintaining all the original copies of the Agents signed contracts and keep updating on regular basis.
? Recording weekly executive meeting minutes.
? Maintaining various original contracts and agreements.
? Daily distribution of mails emails and fax messages to staff.
? Maintaining CEO’s contacts list.
? Keep filing/document management system for electronic and paper documents organized
? Monitor and order office supplies.
? Distribute/file all incoming mail.
? Meeting and greeting visitors at all levels of seniority
? Dealing with incoming email, faxes and post, often corresponding on behalf of the CEO;
? Updating the social network site -- LinkedIn
? Delegating tasks to junior employees
? Maintain a safe and secure working environment
? Keeping personnel records for Senior Management
Min Experience:
5 Years
Salary :
AED 13000
Temp/Perm::
Permanent
Location :
Sharjah
Posted Date:
April 24, 2023