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Administration Assistant
Our client is currently hiring for the position of Admin Assistant.
Responsibilities:
1. Reception & Customer Service
• Greet and welcome visitors, clients, and guests in a friendly, courteous, and professional manner.
• Answer, screen, and direct incoming telephone calls promptly and efficiently.
• Respond to customer inquiries via telephone, email, and in person, providing accurate and appropriate information.
• Handle customer complaints, concerns, and requests professionally and escalate matters to the relevant department when required.
• Maintain the reception area in a clean, organized, and professional condition at all times.
• Schedule, coordinate, and confirm appointments and meetings in accordance with company procedures.
2. Administration & Office Support
• Provide general administrative support, including data entry, filing, scanning, photocopying, document preparation, certificate preparation, and maintenance of office records.
• Monitor office stationery and supplies and coordinate purchase requests or replenishment when required.
• Maintain accurate and organized administrative records and documentation.
3. HR & Recruitment Support
• Assist the HR Department with recruitment activities and related administrative tasks.
• Manage the end-to-end recruitment process for assigned vacancies in coordination with HR and hiring departments.
• Understand job requirements and assist in preparing job descriptions and vacancy advertisements.
4. Attendance & Employee Coordination
• Update daily employee attendance records and submit attendance reports to the HR Department via email.
• Prepare and submit daily field-employee reports to the HR Department and Head of Department (HOD) via email.
5. Travel & HR Administrative Support
• Assist the HR Department with hotel and airline ticket bookings for employees and business requirements.
• Assist with computing and processing employee expense reimbursements.
Min Experience:
2 Years
Salary :
AED 4000
Temp/Perm::
Permanent
Location :
Dubai
Posted Date:
October 20, 2026